EXPOSOFT
SOLUTIONS INC » Privacy
Policy » Information for individuals
Information Collected from the Exposoft Home Web Site:
Exposoft will not collect personal information about You without Your permission;
however, Your consent will be implied should You choose to complete any online
informational forms requesting personal information from You that are part
of Our home Web Site. At the time of collection, We will advise you how
that information will be used if it is to be used for any purpose other than
that for which it is collected. We will not use that personal information
for any other reason than the purpose for which it is collected without your
express consent.
Information Collected on the Third-Party Web Registration Sites:
Exposoft is a leading service provider of data processing services to the Event
industry. As a data processor and under the direction and authority of
Our many and various clients, Exposoft may collect personal information about
You from these different third-party Web Registration Sites that we host. Frequently,
these Web Registration Sites link directly with Our clients’ Web Sites
and in fact will often appear to be seamlessly integrated into Our clients’ Web
Sites even though the Web Registration Site and data processing software is in
fact set up and administered by Us. The personal information that is collected
on these Web Registration Sites will be used and processed in accordance with
the privacy policies of Our clients who have authorized and instructed us to
set up and operate these various Web Registration Sites on their behalf. Consequently,
We strongly urge You to familiarize yourself with the privacy policies and practices
of the client whose Web Registration Site you are accessing in order to properly
understand how they might use Your personal information before submitting it. Although
We are the data processor of the personal information from these Web Registration
Sites, Our clients are ultimately responsible for compliance with all privacy
and data protection legislation. We will process the personal information
collected from these Web Registration Sites in accordance with the instructions
of Our clients and from, Our standpoint, in terms of Our use of the information,
in accordance with any relevant privacy and data protection legislation and PIPEDA http://www.parl.gc.ca/36/2/parlbus/chambus/house/bills/government/C-6/C-6_4/90052bE.html.
If a Web Registration Site is e-commerce enabled, We will share some personal
and relevant financial information collected from the Site using SSL encryption
with Our merchant service provider(s) and any other relevant financial service
provider in order to process any credit or debit card transaction.
Home Web Site and Web Registration Sites:
In order to make Our Web Site and the Web Registration Sites as easy to use as
possible, We need to learn a few things about the computer technology that You,
Our clients and other visitors use when accessing and using these various Web
Sites. We use software on Our host server that provides Us with information
about all of Our visitors as a whole, such as: language preference, screen resolution,
colour depth, actual page loading times and browser and platform types. We cannot
trace this information back to individual or corporate visitors like You. We
only use this general non-identifiable information to improve the design and
operation of Our Web Site and Web Registration Sites so as to make Your visits
more useful and enjoyable.
Online Security:
Exposoft takes all reasonably commercial steps to protect the information You
submit to us through Our Web Site and through the various Web Registration Sites.
Up to date SSL (secure socket layer) encryption technology is used in all the
Web Registration Sites to protect any financial information You may submit as
part of an ecommerce transaction.
Off-line Security:
Exposoft takes all reasonable commercial steps to secure the personal information
that is stored on Our web servers or that is archived on Cd rom or other storage
media for future use or reference. Our servers are located in a state of
the art secure facility in downtown Toronto, are monitored continuously and can
be accessed only by Our qualified professionals. Your personal and other
information will be erased from Our computer servers when it is no longer needed
(i.e. usually shortly after the Event that You may have registered for is completed). Any
archived personal information, financial information, or anonymized data will
ultimately be destroyed when it is no longer required by law or contractual obligations
to be maintained by Us. The registration database for Events, which contains
the personal and other information submitted by individuals via the on-line application
and registration forms, is typically provided in digital format to Our client
for its own use in connection with the Event. If you have any questions
about the security or privacy at Our Web Site or any of Our Web Registration
Sites or in Our organization generally, you can send an e-mail to legal@exposoft.com
Correcting/Updating Personal Information:
If any of your personally identifiable information changes (such as your first
and last name, e-mail or postal address), or if you no longer want us to keep
information about you in Our databases or in Our clients’ databases, please
let us know. Send an e-mail to legal@exposoft.com or
call us at 905-812-3770 Ext. 237, or write us a letter c/o Chief Privacy Officer,
Exposoft Solutions Inc. at 6990 Creditview Road, Unit 2, Mississauga, Ontario, Canada,
L5N 8R9. We will make the changes and will tell you when We have made the changes
to Our digital and/or standard files and databases.
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